BOARD OF
March 30, 2016
320 Robert S.
Kerr, Room 204
1. Call to order.
2. Notice of the meeting was posted Thursday, March 24, 2016.
3. Prayer and Pledge of Allegiance.
4. Approve the minutes of the meeting of Wednesday, March 23, 2016, prepared by the County Clerk as authorized by statute (19 O.S. 243, 244, and 445) subject to additions or corrections by the Board of County Commissioners.
The following items, No. 5
through 10, are Consent Items and are routine in nature:
5. Approve Workers Compensation claim payments from Consolidated
Benefits Resources in the amount of $8,266.87 for period ending March 22, 2016,
pending notification of encumbrance to Jackie Wilson, County Treasurer's
Office. (Document Received)
6. Approve Employee Benefit Trust Warrant No. 644435 through
645001 for Oklahoma County in the amount of $511,458.57 pending notification of
encumbrance to Jackie Wilson, County Treasurer's Office. (Document Received)
7. Receive the following litigation:
Case No. CIV-16-251-D Summons in a Civil Action
Case No. CV-2016-539 Hearing
Case No. CJ-2016-1255 Foreclose
Case No. TC-2016-0009 Tort Claim
Case No. TC-2016-0010 Tort Claim
8. Monthly Report of Fees for the month of
February, 2016. (Document Received)
County Assessor $2,338.50
9. Approval of Transcript of Proceedings from the County Treasurer on the sale of county property, acquired at RE-SALE, described as follows:
Tammy Pierce And/Or Charles Pierce 16-005-2845; A C ANDERSON ADDITION; LOT 010; BLOCK 009
Authorize Chairman to execute County Re-Sale deeds conveying the above described real estate transactions. Requested by Forrest Butch Freeman, County Treasurer. (Document Received)
10. Discussion and possible action for approval of Tin Horn Installation. This item is in compliance with Resolution No. 118-08. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
1-2016-09 $430.77
1-2016-10 $650.51
End of Consent Docket
11. Awards. Tabulation of bids from the Central
Purchasing Department with recommendation for selection of lowest and best bid:
CW16002 Automated Fleet Fueling System
District
No. 2
12. Discussion and possible action to grant an Easement to the United States of America. This Easement is for communication utilities and is located in the Northwest Quarter (NW/4) of Section Twenty-Four (24), Township Eleven North (11N), Range Two West (2W), of the Indian Meridian, Oklahoma County, Oklahoma. (Complete legal descriptions hyperlinked). Requested by Brian Maughan, County Commissioner, District No. 2, and has been approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
County
Clerk
13. Discussion and possible action to approve forty (40) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and Granicus, Inc. (dba Granicus ), for recording of Uniform Commercial Code (UCC) documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the parties of the transactions with the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
1. 1st
Bank & Trust, Broken Bow OK
2. Baker
Hughes, Tulsa OK
3. Bank
of Western Oklahoma, Cordell OK
4. Bank
of Western Oklahoma, Geary OK
5. Bank
of Western Oklahoma, Woodward OK
6. Bank
of Western Oklahoma, Weatherford OK
7. Bank
of Western Oklahoma, Vici OK
8. Bank
of Western Oklahoma, Elk City OK
9. Crowell
State Bank, Crowell TX
10. Farmers
& Merchants Savings Bank, Cedar Rapids IA
11. First
Bank of Chandler, Chandler OK
12. First
National Bank & Trust Co of Broken Arrow, Broken Arrow OK
13. Grandsouth
Bank, Greenville SC
14. Holliday
American Mortgage, Tulsa OK
15. Jones
Gotcher & Bogan, Tulsa OK
16. Kansas
Oklahoma Machine, Tulsa OK
17. Malvern
Trust & Savings Bank, Malvern IA
18. Manitou
Americas Inc, West Bend WI
19. Mazak
Optonics corp, Elgin IL
20. Oklahoma
AgCredit, FLCA, Broken Arrow OK
21. Oklahoma
AgCredit, PCA, Broken Arrow OK
22. Oklahoma
AgCredit, PCA, Ardmore OK
23. Oklahoma
AgCredit, PCA, Broken Arrow Lending Ofc, Broken Arrow OK
24. Oklahoma
AgCredit, PCA, Chickasha OK
25. Oklahoma
AgCredit, PCA, Duncan OK
26. Oklahoma
AgCredit, PCA, Durant OK
27. Oklahoma
AgCredit, PCA, Enid OK
28. Oklahoma
AgCredit, PCA, Kingfisher OK
29. Oklahoma
AgCredit, PCA, McAlester OK
30. Oklahoma
AgCredit, PCA, Muskogee OK
31. Oklahoma
AgCredit, PCA, Pauls Valley OK
32. Oklahoma
AgCredit, PCA, Poetau OK
33. Oklahoma
AgCredit, PCA, Stillwater OK
34. Oklahoma
AgCredit, PCA, Vinita OK
35. Oklahoma
AgCredit, PCA, Watonga OK
36. Smith
& Coleman PLLC, Lawton OK
37. Taylor
Leasing Corp, Louisville MS
38. Texar
Federal CU, Texarkana TX
39. Farmers
Bank, Carnegie OK
40. Valor
Bank, Grandfield OK
14. Discussion and possible action to approve eight (8) Memorandums of Understanding between Oklahoma County, on behalf of Carolynn Caudill, Oklahoma County Clerk, and Granicus, Inc. (dba Granicus ), for recording of real estate documents by electronic means providing for the receiving and transmitting of documents electronically in substitution for conventional paper based documents to the mutual benefit of the following entities. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by Aaron Etherington, Assistant District Attorney. (Document Received)
1. Brady
R. Hunt & Associates, Midwest City OK
2. Cale
R. Maddy, Moore OK
3. Fulkerson
& Fulkerson PC, OKC OK
4. Holliday
American Mortgage, Tulsa OK
5. Johnson
Family Chiropractic Clinic, OKC OK
6. Spencer
Mountain Homeowners Assoc, Edmond OK
7. Western
State Bank, Garden City KS
8. Wilson
Family Chiropractic, Edmond OK
Planning Commission
15. Discussion and possible action to approve Resolution No. ___________ accepting the final plat of Cross Tie Industrial Park as provided in Oklahoma Statutes, Title 19, 868.8. Requested by Tyler Gammon, Planning Director and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
Recurring Agenda Items:
16. Approve all claims, list available for inspection
in the office of the
17. Discussion and possible action to approve
Resolution No. __________ approving Blanket Purchase
Orders as submitted by each department, list available for inspection in the
office of the
18. Citizen participation: Any
citizen wishing to address the Board of County Commissioners may do so at this
time.
19. Commissioners Comments/General Remarks:
20. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9,
new business is defined as any matter not known about or which could not have
been reasonably foreseen prior to the time of posting the agenda.
21. Opening of the following bids and/or Requests
for Qualifications. Any vendor wanting to review the bids or RFQs may see the
Purchasing Agent immediately following this meeting.
CW16039-2 Truck & Cargo Van Rental
22. Executive Session for the purpose of
discussing the following:
a. To enter into executive
session pursuant to 25 O.S. 307 (B) (4) to engage in confidential
communications between the public body and its attorney concerning a pending
investigation, claim or action by Allison Burks TC-2016-006, and where on
advice of its attorney, the board has determined that disclosure will seriously
impair the ability of the public body to process the claim or conduct a pending
investigation, litigation, or proceeding in the public interest.
23. Action regarding confidential communications between the public body and its attorney concerning a pending investigation, claim or action by Allison Burks TC-2016-006, and where on advice of its attorney, the board has determined that disclosure will seriously impair the ability of the public body to process the claim or conduct a pending investigation, litigation, or proceeding in the public interest.
24. Adjourn at __________ until 9:00 a.m.,
Monday, April 4, 2016.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy